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Back Office and Human Resources Solution for a Food Chain

About the Client

Client is a big Franchise chain in Germany for Burger King fast foods. Customer is present in more than 4 locations with multiple Franchise. Headquarter at Hessen, Germany

Target Segment

° Fast food lovers
° Party lovers

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Our Solutions

The Application is a cloud based flexible solution with an intuitive user interface. The Application is built on cutting edge technology keeping upto date with Support, Upgrades and Migration perspectives. Web, mobile and AI

Security Administrsation

° User Administration with Language and theme options
° Role based Application data security
° Permission can be also defined at Master data level

Personnel Administration

° Personal information with Identification, Marital status
° Obligatory data like SSN, Nationality etc
° Address information along with Email address for communications
° Contract Information with Monetary data, Work Permit, Working times etc
° Family Information with Identification, Allowance details and validity

Payroll Administration

° Swiss specific payroll requirements like AHV, ALV, IV, Pension fund
° Earnings data like expense reimbursements, Awards, additional allowances
° Deductions like advances, petty cash, unpaid leave and illness
° Payroll Processing
° Payslip Generation
° Attendance Data upload with interface file

Reports

° Up-to-date report on individual Earnings and & Deductions
° At 2 levels, Summary across entities and individual employee
° Period based data selection
° Automatic PDF conversion

Document Management

° Self-manageable & Editor based Templates
° Easy to adapt the template to suit the change requirements
° Pre-printed stationary supported
° Multiple templates can be combined together
° Direct print & Download option

Executive Summary

Business need was to manage the Back Office systems as well as Human Resources across all the locations centrally. Solutions included a Web application hosted in a private cloud, mobile application for Time Management and Machine Learning algorithms for employee fitment based on various parameters

Business Challenges

As the food chain was growing, the challenges were :

° Harmonize all the restaurants and control centrally
° Volatile legal contracts in Germany called for a strong and flexible IT Application
° Standard HR solutions did not meet the criteria like dynamic Contracts, flexible times of work force
° Time Management was a key for this kind of business. Automatic Time tracking was needed.
° Eliminate excel and access applications and build in Web
° All restaurants must be able to access the application 24x7
° Multiple roles needed with different access rights

Technology Landscape

Layer Technology
Backend API Frame work Ruby on Rails
Version control Git
Database Postgres
Analytics Google Charts, Google analytics
Testing tool Cucumber , rspec
Web Server nginx
App Server Unicorn
Report Tools Jasper
Mobile Apps Android & iOS

Application Preview

Value Proposition

° AWS Private Cloud based solution with latest technology stack
° User role based access rights with simple switch on off concept
° Easy building of Contract templates with place holders
° Reduced the Contract preparation time from hours to few minutes
° End to end tracking of Employee from Recruitment to Retirement
° Mobile solution for time in and time out based on QR code reader
° 8x5 CET Application Support with SLAs : P1 tickets < 2 hours, P2 Tickets < 4 hours, P3 < 8 hours and P4 < 48 hours
° Import and Export of data into Excel in all the UIs
° A Monthly closure process to check all the discrepancies and ensures that Salary, tax, absentism and all other parameters are reconciled before sending to Tax Authorities
° HTTP Webservice secluded protocol to send the Financial data to tax authorities after Closure
° Employee fitment calculator based on Machine Learning algorithms
° Other modules in progress are: Sales Forecasting, Inventory Management and Asset Management

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